RGPD

1. Data Controller

Art Vision Awards is owned and operated by:

GZ PROD LTD

Company Number: 15794475 128 City Road, London, United Kingdom, EC1V 2NX  Email: support@artvisionawards.com GZ PROD LTD is responsible for the processing of your personal data.

2. Data We Collect

We only collect data necessary for the operation of the platform.

✔ Data provided directly by the user:

• First and last name (if provided)
• Email address
• Encrypted password
• Country / language (if provided)
• Photos uploaded to the platform
• Subscription information
• Billing and payment history

✔ Data collected automatically:

• IP address
• Browser and device information
• Pages visited and user activity
• Cookies and tracking identifiers

✔ Contest-related data:

• Submitted photos
• Categories selected
• Contest status (winner, finalist, participant)
• Jury scoring (not publicly visible)

3. Purposes of Data Processing

Your data is used for:

✔ 3.1 Service operation

• Account creation
• Subscription management
• Photo submission
• Contest participation
• Display of results
• User dashboard features

✔ 3.2 Communication

• Submission confirmations
• Contest updates
• Winner notifications
• Newsletter (only if you consent)

✔ 3.3 Security

• Fraud prevention
• Platform protection
• Access control

✔ 3.4 Non-commercial publication

Your photos may be displayed on:

• AVA website
• AVA social media accounts
• AVA newsletter
• Winners Gallery
• Contest archives
• Lookbook Magazine (official media partner) Images are never used commercially.

4. Legal Basis (GDPR)

We process data under the following legal bases:

✔ Consent

• account creation
• newsletter subscription
• publication of photos

✔ Contractual necessity

• subscription processing
• contest participation

✔ Legal obligations

• invoicing
• tax records

✔ Legitimate interest

• platform improvement
• security and fraud prevention

5. Data Retention

✔ Account data

Kept as long as your account remains active.

✔ Billing data

Kept for 10 years (legal obligation).

✔ Submitted photos

• Non-winning photos → deletable at any time
• Winning photos (Top 10) → permanently stored in AVA archives (cannot be deleted)

6. Data Sharing

Your data is never sold and is only shared with authorized partners:

✔ Authorized partners:

• Payment processor (Stripe or equivalent)
• Web hosting provider
• Lookbook Magazine (for editorial promotion of winners) All partners comply with GDPR.

7. Cookies

We use cookies for:

• site functionality
• user experience
• security
• analytics
• language preferences

Users can manage cookie preferences via the consent banner.

8. Security Measures

AVA applies advanced security protections:

• SSL encryption
• encrypted passwords
• secure data storage
• anti-fraud systems
• regular backups
• restricted internal access

9. Your Rights (GDPR)

You may request:

✔ Access to your personal data

✔ Correction of inaccurate information

✔ Deletion of your account

✔ Export / portability of your data

✔ Withdrawal of consent

✔ Objection to certain processing

Winning photos cannot be deleted

Winning entries must remain visible in:

• the Winners Gallery
• contest archives
• AVA official communication
• Lookbook Magazine publications (if featured)

10. How to Exercise Your Rights

You may contact us at: support@artvisionawards.comWe will respond within 30 days.

11. Changes to This Privacy Policy

AVA may update this Privacy Policy at any time. The updated date will appear at the top of this page.

12. Governing Law

This policy is governed by:

• EU GDPR
• UK Data Protection Act
• French and UK applicable laws